Scanned Document Preparation
What this involves, and the points we confirm at intake.
When it comes up
We translate documents for people and organisations who need a US receiving office to accept the file, so we publish the requirements we work to and confirm the rest at intake.
- Handled per project: scanning tips guide.
- Recorded at intake: document format guide.
- Confirmed in writing: large file preparation.
- Confirmed in writing: file preparation guide.
- Handled per project: certified vs standard translation.
How the work is run
How Scanned Document Preparation is handled here, with the receiving institution's rules called out.
Intake and scope
Scope, format, deadline and glossary are agreed in writing at intake, so nothing is renegotiated later and the brief is fully documented.
Terminology preparation
A project glossary is locked before drafting, so sector terms stay consistent across the whole file and future revisions.
Translation
A domain translator drafts your file against the locked glossary, preserving layout, register and the exact wording of the source.
Second-reader review
A separate linguist verifies terminology, numbers, dates and names line by line, never the original translator.
Formatting and delivery
Fonts, tables, headers and numbering are rebuilt to match the source, and the final file is checked against it before it ships.
Why the layout survives review
Scanning Tips Guide
- Scanning Tips Guide
- Document Format Guide
- Large File Preparation
- File Preparation Guide
Document Format Guide
- Document Format Guide
- Large File Preparation
- File Preparation Guide
- Certified vs Standard Translation
Large File Preparation
- Large File Preparation
- File Preparation Guide
- Certified vs Standard Translation
- Document Translation for Uscis
File Preparation Guide
- File Preparation Guide
- Certified vs Standard Translation
- Document Translation for Uscis
- Immigration Document Translation Guide
Certified vs Standard Translation
- Certified vs Standard Translation
- Document Translation for Uscis
- Immigration Document Translation Guide
- How to Review Translated Documents
Send the file, get a price and a date
We review the document, confirm the language pair and the receiving institution, then send pricing and turnaround in writing.
Scanning Tips Guide
This part explains how scanning tips guide is handled and what we need from you at intake.
Anything that depends on the receiving institution is confirmed in writing before work starts, and stays marked as pending until it is.
Document Format Guide
Covers document format guide end to end, including anything that depends on the receiving institution.
Anything that depends on the receiving institution is confirmed in writing before work starts, and stays marked as pending until it is.
Large File Preparation
This part explains how large file preparation is handled and what we need from you at intake.
Anything that depends on the receiving institution is confirmed in writing before work starts, and stays marked as pending until it is.
File Preparation Guide
Covers file preparation guide end to end, including anything that depends on the receiving institution.
Anything that depends on the receiving institution is confirmed in writing before work starts, and stays marked as pending until it is.
Certified vs Standard Translation
Covers certified vs standard translation end to end, including anything that depends on the receiving institution.
Anything that depends on the receiving institution is confirmed in writing before work starts, and stays marked as pending until it is.
Document Translation for Uscis
This part explains how document translation for uscis is handled and what we need from you at intake.
Anything that depends on the receiving institution is confirmed in writing before work starts, and stays marked as pending until it is.
Immigration Document Translation Guide
This part explains how immigration document translation guide is handled and what we need from you at intake.
Anything that depends on the receiving institution is confirmed in writing before work starts, and stays marked as pending until it is.
More reading
Scanned Document Preparation, from intake checklist to the file you send on.
Scanning Tips Guide
What to prepare and what the receiving office usually checks.
Read →
Document Format Guide
What to prepare and what the receiving office usually checks.
Read →
Large File Preparation
What to prepare and what the receiving office usually checks.
Read →
Localisation Checklist
What to prepare and what the receiving office usually checks.
Read →Get the full guide
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